Services

Gracious Host offers various services. As a Professional Event Producer, we design and coordinate all the details of your social event or networking event to ensure your guests are impressed.

Step 1: Event Planning
Step 2: Event Marketing / Public Relations
Step 3: Event Execution
Step 4: Event Follow Up

Public Relations

  • Client assessment
  • Media Campaign Strategy
  • Social Media Roadmap
  • Media Training Sessions
  • Press Release Writing
  • Bios, Backgrounder, Fact Sheets
  • Creation of Media Kit
  • Press Release Submission and Follow-up
  • Organize Press Conference
  • Organize Media Opening Night
  • Writing of Company Monthly Newsletters
  • Writing of Company Web Content
  • Online Soocial Media Campaign & ongoing engagement (Facebook, Twitter, Linkedin, Google+, Instangram, Youtube, Vimeo, Flickr, Pinterest, etc)
  • Corporate employee social media orientation and training for content generation
  • Creation of corporate social media policy and monitoring

Step 1: Event Planning

  • Finding Venues
  • Design Floor Plan
  • Set Menu and Drink List
  • Design Decor and Lighting
  • Create Event Schedule
  • Market Research
  • Design the Look and Feel of The Event
  • Set the Budget
  • Source Out the Team
  • Create Event Marketing Strategy
  • Arrange Lodging and Travel Arrangements

Step 2: Event Marketing

  • Event Poster Content Development & Design
  • Focus Group Market Research
  • Design and Execute On-line Marketing Campaign: web, blog, podcast, email
  • Copy Writing
  • Submission to On-line Events Calendars
  • Voice Broadcast
  • Strategic Website Development Support
  • Guerilla Marketing
  • Event Advertising Campaign
  • Act as Event RSVP answer all inquiries by phone and email
  • Collect Payment
  • Public Relations
  • Community Relations
  • Media Training Sessions
  • Press Release Writing
  • Bios, Backgrounder, Fact Sheets
  • Creation of Media Kit
  • Press Release Submission and Follow-up
  • Organize Press Conference
  • Organize Media Opening Night
  • Writing of Company Monthly Newsletters
  • Writing of Company Web Content

Step 3: Event Execution

  • Site Visit
  • Provide Staff and Volunteer Training
  • Sign in, Tracking, build Accurate Database
  • Oversee Everything to Assure Quality
  • Coordination With Event Suppliers

Step 4: Event Follow-Up

  • Follow-up with event attendees
  • Evaluate all the different components of event
  • Collect testimonial
  • Send out thank you cards
  • Tabulate all receipts
  • Return all rentals

 

Gracious Host Events - A random picture